8.5.6 Permit Database management - LUPMISManual

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8. LUPMIS Tools > 8.5 Permit Tools

8.5.6 Permit Database Management

Level of expertise required for this Chapter: Intermediate; specifically for LUPMIS @ TCPD

There are various tools to administer the Permit Database and to use it for quality-control.

  • a) Check Structures:

The 'Check Structures' is a useful Tool to see if buildings ('structures') exist without permit. It requires some preparation:

1. Copy your Local Plan file to file (LocalPlan)_checkstructures.dra (e.g. Bogoso_checkstructures.dra)
in folder C:\LUPMIS\(district)\(district) LP\Tools.
2. In Map Maker, load this file in live layer.
4. Load orthophotomap in the background.
3. Ensure, that all styles are set to 0:
Project manager > Live layer actions > Basic operations > Set all objects to one style > OK > 0 > OK.
5. Colour outline of the parcels to yellow: Project manager > Project style set > Style management > Import style set and overwrite > Select 'Revenue outline' > Ok.
6. Assign style 1 to each parcel, where you can see a structure / building / property.
You can do this individually by: (Left) Edit > Click on parcel > Styles > 1 > OK,
or alternatively, faster: Select > Click on parcel > With Ctrl click on the next parcel > Repeat for each parcel with structure ... > Edit > Show Selection Manager > Actions > Basic Operations > Set all objects to one style > 1 > OK.
7. Dont forget to save at the end.
The process may take an hour or two working in Map Maker.

Once you have created this '_checkstructues' file, you can start processing in LUPMIS with Permit Tools > Development Parcel > Utility: Check structures.

The result will be a listing of the parcels with structures (buildings), which have no permit, and the mapping of these parcels:

The (generated) sample above shows that the 41 purple parcels are not registered in the Permit Database, either they have not been entered or no application was made, thus the construction is unauthorized. The 4 yellow parcels have structures, but the application, though handed in to TCPD, has not been approved, i.e. also unauthorized.

This map, generated by LUPMIS at TCPD, can assist TCPD together with Works Department for an effective control of development.

  • b) Backup and Export:

Backup the Permit Database (Settings Tools > Backup > Backup database) and the GIS (Settings Tools > Backup > Backup GIS + database).

Export the Permit Database (Settings Tools > Backup > Backup database) or the Local Plan with UPN and addresses (Settings Tools > Backup > Backup GIS + database) for import at other databases of Land Sector Agencies, such as GELIS or CSAU. Exported data are in standard exchange format (see also  Chapter 8.4.6). Additional formats can be implemented on request of the Agencies.

  • c) Statistics and Monitoring:

Derive a statistics sheet with the number of records in the database (Settings Tools > Database statistics).

View a history (log file) of all processes transformed either on the Permit Database or on a particular parcel (Settings Tools > Monitoring).


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